RAVN Connect for Microsoft SharePoint Document ID

RAVN Systems automates the process of enriching, intelligently categorising and migrating enterprise data from various current document repositories to a single consolidated SharePoint environment.
RAVN Document ID provides functionality for advanced business cases, where modification of migrated documents themselves are required in addition to automated ingestion of sources into Microsoft SharePoint.

Document ID Use Case

The following diagram illustrates a typical enterprise application of RAVN Document ID, after migrating from three different sources to a unified SharePoint environment.
With RAVN Document ID, documents can be migrated to a new system without legacy data disrupting the usual process and the quality of the documents knowledge-workers use. The Document ID is a flexible, scalable and reliable solution that can be deployed when the migration process is in progress or retroactively to the already migrated content.

Flexible deployment options allow enterprises to organise their data in a way that adds the most value around their compliance, security or other business rules.

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Main Features

  • Scalability – ability to recurse subsites for large-scale deployments.
  • Findability – find any document library or any document regardless of the document name.
  • Flexibility – combine document ID with any of the SharePoint properties into the header/footer.
  • Robustness – additional and clear error handling.
  • Integrated – if combined with RAVN Connect for SharePoint, Document ID tool can pre-generate the Preview snapshots buffer and make preview operations substantially faster.
  • Limitless – use regular expressions to replace current values or add custom layout options to add data anywhere in the document.
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Agile Control

Controlled and configured through a graphical user interface, removing the need to have specialist knowledge of local operating systems, text editors or data source specific configuration editors.

With RAVN Document ID, organisations can ensure documents have the correct ID and up-to-date metadata saved in the document itself. This fully-automatic process works on Microsoft Word files (.doc and .docx) and Portable Document Format (.pdf).

Enhancing documents in SharePoint has never been easier.

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Microsoft sharepoint brochure

Need more information?

Read our Connect for Microsoft SharePoint Brochure

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Latest Case Study

Read our latest customer experience showing how our products have benefited their organisation

  • 
    RAVN's platform has allowed us to implement our vision of providing integrated, secure and effective access to our knowledge resources. 
    
    
     
    Robin Hall, Head of Knowledge Management at Howard Kennedy
  • 
    RAVN is one of a number of innovative solutions that the business is implementing as part of IT's 2020 vision aligned to improve efficiencies and productivity benefits across the firm
    
    
     
    Clive Knott, IT Director at Howard Kennedy
  • 
    Our primary goal here is to leverage knowledge to accelerate business and deal decision-making and to harness the collaborative power of a multi-geography growth markets organisation. RAVN Connect is an important component in a differentiation we bring to our investors around how we share knowledge and get to more dynamic decisions on deal flow. Additionally, it helps us harness macro-economic, sectoral and functional knowledge flows seamlessly and is ultimately a major competitive advantage for us.
    
    
     
    Ovais Naqvi, Managing Director – Head of Market Engagement at Abraaj
  • 
    It's likely to save us tens of millions of pounds in lost revenue.
    
    
    
     
    Horia Selegean, Head of Revenue & Margin Assurance at BT
  • 
    Sky are committed to using the latest innovations to ensure our customers receive the best possible viewing experience. RAVN’s AI component has allowed us to successfully automate the EPG review process which has dramatically reduced the review time as well as ensuring we maintain robust and compliant information">
    
    
    
     
    Angus Gairdner, Head of Content Planning Operations at Sky
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